Home > Careers > Grants Administration Assistant

Grants Administration Assistant

Grants Administration Assistant

Apply For This Role

About the Role

Touch Medical Media Services (TMMS) are looking for a Grants Administration Assistant to work within our small team. Reporting directly to the Grants and Contracts Manager, you will support with proposal coordination creation and submission. We are looking for a highly organised individual to manage specific elements of the process to support the efficient running of this vital part of our business.




UK remote based


Salary information on application

This is a fast-paced and fun working environment, so adaptability and both a proactive and reactive nature is a plus.

The role is offered on a full-time permanent basis however, potential candidates wanting to work less than full time hours or to other flexible arrangements are encouraged to speak to us.


  • Maintain & update internal proposal trackers, liaising with relevant supporter grants teams regarding portal updates
  • Coordination of pharmaceutical contracts between stakeholders
  • Maintain & update supporter portals
  • Play a key role in timely proposal creation & grant submissions for the IME division
  • Attend and support the Grants Manager on weekly proposal status call
  • Manage a high number of proposals and submissions at one time taking responsibility for gathering information to complete the online request
  • Liaise with Medical Directors ensure proposal milestones are understood and met and providing regular updates to the Education Development team as required
  • Work in a compliant and diligent manner
  • Co-ordinate proposal review with external accreditors
  • Engage senior management staff to obtain necessary proposal information
  • Compile & maintain grant submission portal template documents & all associated grant information documents
  • Collate all required information and documentation required for submission within proposal folder
  • Working with financial tools to create accurate budgets across all assigned projects and communicating any changes or concerns in a timely manner
  • Liaise & build good working relationships with teams at grants offices of our supporters
  • Involve and coordinate relevant internal and external individuals in team meetings and discussions to ensure supporter deadlines are met

Process & Sop’s:

For all allocated projects/accounts:

  • Be aware of/familiar with supporter-specific compliance requirements and ensure these are adhered with
  • Identify all client SOPs and comply with them
  • Identify all compliance SOPs and comply with them
  • Follow the TIME proposal process, from initial set-up through to submission

Experience and Skills:

  • Proficient Excellent Excel, Word and PowerPoint skills are required
  • Proven organisational and planning abilities
  • Proactive and good problem-solving skills
  • Excellent written and oral communication skills
  • Good team player
  • Accuracy and excellent attention to detail
  • Multi-tasking and working to tight deadlines
  • Process driven
  • Comfortable working across various systems and applications
  • An outgoing nature

Why work for Touch?

Touch Medical Media is a certified Great Place to Work and is also named one of the Best Workplaces for Women and Best Workplaces for Wellbeing. Well known for it’s unique culture Touch offer:

  • Fully remote working with a working from home allowance, regular tea breaks and fun company events.
  • Open door policy – chat to anyone in the business at any time, including the Senior Management Team.
  • Opportunity for flexible working hours.
  • Enhanced annual leave in addition to service days, your birthday off and the Touch bank holiday.
  • Mental health support, wellbeing check-ins and support groups.
  • Employee Assistance Programme for FREE confidential advice available 24/7.
  • Bonus scheme.
  • Training and development opportunities which are reviewed regularly.
  • Enhanced maternity, paternity, adoption and fertility packages.
  • Enhanced sick pay.
  • Private healthcare for you and your family – which also includes but isn’t limited to, discounts off spas and stays, food and drink, active gear and gym memberships.
  • Equipment buy back scheme.
  • Generous pension scheme.
  • Compassionate leave.
  • Death in service.

If you would like to work for TMMS but feel this isn’t the right role for you, send us a message to discuss other roles we may have coming up soon.

Interested In This Role?

To apply for this role or find our more information please contact our HR Manager by emailing your CV to recruitment@touchmedicalmedia.com

Copied to clipboard!
accredited arrow-down-editablearrow-downarrow_leftarrow-right-bluearrow-right-dark-bluearrow-right-greenarrow-right-greyarrow-right-orangearrow-right-whitearrow-right-bluearrow-up-orangeavatarcalendarchevron-down consultant-pathologist-nurseconsultant-pathologistcrosscrossdownloademailexclaimationfeedbackfiltergraph-arrowinterviewslinkmdt_iconmenumore_dots nurse-consultantpadlock patient-advocate-pathologistpatient-consultantpatientperson pharmacist-nurseplay_buttonplay-colour-tmcplay-colourAsset 1podcastprinter scenerysearch share single-doctor social_facebooksocial_googleplussocial_instagramsocial_linkedin_altsocial_linkedin_altsocial_pinterestlogo-twitter-glyph-32social_youtubeshape-star (1)tick-bluetick-orangetick-red tick-whiteticktimetranscriptup-arrowwebinar Sponsored Department Location NEW TMM Corporate Services Icons-07NEW TMM Corporate Services Icons-08NEW TMM Corporate Services Icons-09NEW TMM Corporate Services Icons-10NEW TMM Corporate Services Icons-11NEW TMM Corporate Services Icons-12Salary £ TMM-Corp-Site-Icons-01TMM-Corp-Site-Icons-02TMM-Corp-Site-Icons-03TMM-Corp-Site-Icons-04TMM-Corp-Site-Icons-05TMM-Corp-Site-Icons-06TMM-Corp-Site-Icons-07TMM-Corp-Site-Icons-08TMM-Corp-Site-Icons-09TMM-Corp-Site-Icons-10TMM-Corp-Site-Icons-11TMM-Corp-Site-Icons-12TMM-Corp-Site-Icons-13TMM-Corp-Site-Icons-14TMM-Corp-Site-Icons-15TMM-Corp-Site-Icons-16TMM-Corp-Site-Icons-17TMM-Corp-Site-Icons-18TMM-Corp-Site-Icons-19TMM-Corp-Site-Icons-20TMM-Corp-Site-Icons-21TMM-Corp-Site-Icons-22TMM-Corp-Site-Icons-23TMM-Corp-Site-Icons-24TMM-Corp-Site-Icons-25TMM-Corp-Site-Icons-26TMM-Corp-Site-Icons-27TMM-Corp-Site-Icons-28TMM-Corp-Site-Icons-29TMM-Corp-Site-Icons-30TMM-Corp-Site-Icons-31TMM-Corp-Site-Icons-32TMM-Corp-Site-Icons-33TMM-Corp-Site-Icons-34TMM-Corp-Site-Icons-35TMM-Corp-Site-Icons-36TMM-Corp-Site-Icons-37TMM-Corp-Site-Icons-38TMM-Corp-Site-Icons-39TMM-Corp-Site-Icons-40TMM-Corp-Site-Icons-41TMM-Corp-Site-Icons-42TMM-Corp-Site-Icons-43TMM-Corp-Site-Icons-44TMM-Corp-Site-Icons-45TMM-Corp-Site-Icons-46TMM-Corp-Site-Icons-47TMM-Corp-Site-Icons-48TMM-Corp-Site-Icons-49TMM-Corp-Site-Icons-50TMM-Corp-Site-Icons-51TMM-Corp-Site-Icons-52TMM-Corp-Site-Icons-53TMM-Corp-Site-Icons-54TMM-Corp-Site-Icons-55TMM-Corp-Site-Icons-56TMM-Corp-Site-Icons-57TMM-Corp-Site-Icons-58TMM-Corp-Site-Icons-59TMM-Corp-Site-Icons-60TMM-Corp-Site-Icons-61TMM-Corp-Site-Icons-62TMM-Corp-Site-Icons-63TMM-Corp-Site-Icons-64TMM-Corp-Site-Icons-65TMM-Corp-Site-Icons-66TMM-Corp-Site-Icons-67TMM-Corp-Site-Icons-68TMM-Corp-Site-Icons-69TMM-Corp-Site-Icons-70TMM-Corp-Site-Icons-71TMM-Corp-Site-Icons-72